Many businesses are getting in tune with the digital age, and one of the ways they are doing it is by adopting a bring your own device (BYOD) policy for employees.
It is a process that has been somewhat slow to be fully adopted by businesses for a few reasons. First, many employers are hesitant to let their employees store private company documents on their own devices for fear that the privacy is compromised. Also, if certain business applications and log ins are used on the employee devices, and the employee leaves to go work for a rival company, they can still view and log in to those applications.
Through mobile device management (MDM), your business can take the necessary steps in making sure that it will not get burned by instituting a BYOD policy. In fact, the two go hand in hand. In order to execute a safe BYOD policy, companies also need to employ an MDM strategy. Mobile communication companies like BlackBerry have been offering MDM solutions for several years. As the BYOD and MDM trend continue to gain interest, services are becoming even more readily available.
Since BYOD policies are gaining much attention, companies are starting to realize the importance of some of the benefits, such as saving money on hardware, reserving IT resources and creating employee satisfaction. Companies still have to be careful when implementing a BYOD policy because no two companies are identical, so your approach should be tailored.
Here are a few management best practices to help make BYOD work for your company:
• It is important, first and foremost, to have your employees agree to all levels of a BYOD policy, and do it in writing. This will help all parties maintain a smooth working relationship within the BYOD policy.
• The policy should be clear on what happens if the device is lost or stolen. Companies have the capability to wipe out all of the data associated with their private documents to prevent unauthorized access.
• Business documents and personal documents need to be divided from each other. This can be done through good application management and programming.
• The policy also needs to clearly state that the devices be compliant with laws and regulations specific to the company’s industry. For example, if you work in government, you need to make sure that by having a BYOD policy, you aren’t violating any legal or confidentiality policies.
• There needs to be a policy about what to do with the device if an employee is terminated for any reason. People change jobs all the time, and you’d hate for them to be able to access all of your company documents after their time there is done, especially if they move on to work for a rival company.
• Lastly, your BYOD policy needs to clearly state that each employee needs to follow specific security guidelines. All personal devices used in a BYOD policy must be secure so as they cannot be exposed to malware, viruses, hacks or any other security breach.
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Since there isn’t a one-size-fits-all approach when it comes to a BYOD policy, there is definitely a way to cater it so it works for your company.